SIGNAX Forms

FORMS automates the full lifecycle of the as-built documentation package – from journals and inspection records to handover of the final package.

Journals are filled in manually, record and certificate numbers are tracked in Excel, everything is sent by email, and comments arrive via WhatsApp/Telegram.

With FORMS, the entire process of preparing, checking, signing, and delivering the as-built documentation package is managed in one place.

Endless manual filling of records and journals leads to errors, rejections, and missed deadlines for acceptance of completed works.

Initial data – project KPIs, list of contractors, responsible persons, certificates, and test reports – is entered into a master data catalog once and reused across all related documents in the as-built documentation package.

Subcontractors submit documentation in different formats, and construction documentation engineers spend hours reconciling and searching for the latest versions.

A single source of truth in SIGNAX DOCS, where all project documentation is stored, current versions are visible, and a full history of changes and approvals is available for each document and package.

Errors in as-built documentation block acceptance and payment for completed works to the main contractor.

Automatic field completion, validation against required parameters, digital signing, and export of the document package in electronic form dramatically reduce the number of errors in as-built documentation.

The module eliminates chaos caused by multiple document versions, different file formats, and scattered communication, and unifies all data into a single digital process for creating, checking, and approving as-built documentation.

FORMS

Not just document generation — full digital document workflow for construction.

A «documentation package» often means piles of paper. SIGNAX FORMS creates a digital as-built documentation package where documents are automatically linked to the type of work, design package, contractor, responsible person, and status.

All project documentation in SIGNAX DOCS

Master data catalogs for materials, types of work, project structure, and counterparties

Preconfigured document templates: general and special work journals, records, forms

Preconfigured workflows for checking and approving as-built documentation

Digital signing of records and legally valid delivery of documentation packages

Start by automating journals and inspection records, then extend FORMS to adjacent processes in construction management, quality control, and design supervision.

Currently under active development:

• Automatic completion of forms in the as-built documentation package.
• Providing regulators and project owners with controlled access to design and as-built documentation.
• Export of data to external project management and oversight systems in XML format.
• Further extension of integration scenarios in line with local regulatory requirements.

At present, oversight bodies can access documentation through the SIGNAX DOCS environment under controlled scenarios.

Connected master data catalogs

Types of work, materials, quality documents, responsible persons, and counterparties live in a single environment and do not require repeated manual data entry.

Preconfigured document forms and templates

Inspection and acceptance records, journals, quality documents, lab test reports, registries, notices, and checklists.

Preconfigured workflows for approvals and issue management

A clear digital path from preparing individual documents to checking completeness of the as-built documentation package.

Digital audit trail and analytics

Document readiness, approval statuses, who signed and when — all tracked in real time.

Export to external project management systems*

Preparation of documents in XML format for upload into government or client project management platforms.

AI assistant*

Recognition of PDF scans, intelligent document checking, and automatic form completion.

*In upcoming releases (see roadmap)

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Comparison of typical approaches and the FORMS module

FORMS does more than help prepare documents. It moves as-built documentation out of files, chats, and manual checks into a fully managed process. FORMS brings order to construction documentation.

FORMS as the digital engine of construction processes.

SIGNAX FORMS runs on the SIGNAX DOCS environment — a «single source of truth» and a centralized data platform.

Integration with SIGNAX TOOLS: ability to link documentation to BIM model elements where integration scenarios are configured.

Forms and documents are connected to company master data, approval packages, comments, statuses, and other entities in the construction process.

Ability to pull information and documents from SIGNAX DOCS into FORMS workflows.

We automate a core process — preparation of as-built documentation. Upcoming releases will expand data exchange with external systems, public APIs, and AI-driven tools.